Carbon Reduction Plan

(Spyrosoft Ltd)

Supplier name: Spyrosoft Ltd
Publication date: 14 June 2024

Commitment to Carbon Reduction and Net Zero

Following a science-based reduction target approach, Spyrosoft Ltd remains committed to reducing at least 90% of Scope 1, Scope 2, and Scope 3 emissions by 2030. All remaining emissions will be offset where avoidance/reduction isn’t possible.

Revision commentary applicable to this publication

Spyrosoft Ltd provides IT related services to clients in the UK, on a remote working basis. We are part of Spyrosoft group, named by the Financial Times as one of the fastest-growing IT services providers in Europe. We anticipate continuous strong year-on-year growth which may mean that our carbon emissions increase as our organisation continues to evolve.

Our environmental commitments and targets are set out within our Environmental Policy and associated protocols for operating in a sustainable manner. For clarity, in this document, all emissions data provided is focused on Spyrosoft Ltd, our UK operations, rather than our global operations.

At the end of FY2023 we have grown to 30 members of staff, based in our purpose-built serviced offices at Smartbase, Target Way, Aviation Park West, Christchurch, Dorset BH23 6NW. As a result, we anticipate that our carbon reduction activities will need to be increasingly targeted to enable us to continue to evidence a year-on-year reduction, regardless of the increase in our operations.

For 2023 CDP ( https://www.cdp.net ) reporting we have moved away from using Climate Essentials tooling, over to Net Zero Now ( https://netzeronow.org/ ) tooling to help us more accurately measure, track and reduce emissions data in line with our company year-end financial reporting. Baseline data for FY2022 has been migrated to the Net Zero Now tooling. The Spyrosoft Ltd carbon reporting period remains as the full calendar year, starting 01 January and ending on 31 December.

Using pledged reductions, in the year ending 2023, Spyrosoft Ltd achieved a reduction of 2.836 tCO2e, from a baseline of 61.78 tCO2e to 58.944 tCO2e of recorded emissions. Referring to our Net Zero Pathway, this places Spyrosoft Ltd slightly behind schedule to meet Net Zero in 2030 by 4.117 tCO2e.

For the coming year, Spyrosoft Ltd will continue its plan to follow a Science-Based Target, a pathway to achieve Net Zero by 2030, with a maximum of a 10% reduction achieved through offsets of our baseline emissions only for which we are not able to reduce or avoid.

Baseline Emissions Footprint Year Ending 2022

Baseline emissions are a record of the greenhouse gases that have been produced in the past and were produced prior to the introduction of any strategies to reduce emissions.

Baseline emissions are the reference point against which emissions reduction can be measured.

Baseline Year 2022 (01/01/2022 – 31/12/2022)

Baseline Year 2022 Emissions (tnCO2e)

Total Emissions: 61.78

Scope 1: 0

Scope 2: 0

Scope 3: 61.78

See Appendix 1 for Baseline Year 2022 Emissions (as reported in Net Zero Now).

Emissions Footprint Year Ending 2023

Emissions data for YE2023 has been recorded below. This is the first set of data recorded following the baseline year, and has been produced after introduction of initial reduction strategies.

Year Ending 2023 (01/01/2023 – 31/12/2023)

Total Emissions: 58.944

Scope 1: 0 By Intensity:

Scope 2: 0 Per £1,000 4.311 kgCO2e

Scope 3: 58.944 Per FTE 1.965 tCO2e

Emissions reduction strategies and targets

To achieve Net Zero by a reduction of at least 90% of Scope 1, Scope 2, and Scope 3 emissions by 2030, reduction strategies have been put in place with measurable targets where applicable.

Using the Science-based Target approach, we forecast that our carbon emissions will decrease to approximately 6.1778 tCO2e by 2030 through our commitment to sustainable behaviours as detailed below. We also aim to remove any residual carbon emissions through appropriate offset arrangements.

See Appendix 2 for Pathway to Net Zero by 2030, showing annual milestone science based targets.

General Reduction Strategies

(G1) We will focus on actual reductions in our emissions.

(G2) Minimise waste by evaluating operational practices and ensuring they are as efficient as possible to reduce environmental impact.

(G3) Raise awareness amongst employees on environmental issues, to support and encourage ideas and suggestions for improved environmental performance.

(G4) To address remaining emissions, with all avoidance/reduction routes exhausted, we will invest in proprietary, nature-based carbon removal offset solutions that will directly remove carbon emissions from the atmosphere.

(G5) Use resources including water, energy, and other natural resources responsibly.

(G6) Further promote and invest in technologies, work practices and processes that provide alternatives to business travel, such as Microsoft Teams for meetings.

(G7) Meet or exceed all the environmental legislation that relates to our organization.

Scope 3 – Transport Targets

An estimated pledged reduction of 5,899.6 kgCO2e Year on Year.

(T1) Introduction of a Cycle to Work Scheme, adopted by 3 employees, an estimated saving of 2,442.5 kgCO2e

(T2) Reduction of business domestic flights by 2 round trips, an estimated saving of 473.5 kgCO2e

(T3) Reduction of business short-haul flights by 5 round trips, an estimated saving of 2,899.7 kgCO2e

(T4) A 30% reduction in business travel emissions by use of public transport instead of taxis / cars or by switching to electric, an estimated saving of 70.1 kgCO2e

(T5) A 30% reduction in business travel emissions by cycling / walking instead of using bus / tube, an estimated saving of 13.8 kgCO2e

Scope 3 – Products and Services Targets

An estimated pledged reduction of 3,969.6 kgCO2e Year on Year.

(PS1) Implementation of 1 employee meatless day / week, an estimated saving of 623.3 kgCO2e

(PS2) Buy organic food 20% of the time, an estimated saving of 66.8 kgCO2e

(PS3) Buy seasonal food 50% of the time, an estimated saving of 89 kgCO2e

(PS4) Engage with suppliers for Postal & Courier Services to reduce emissions, an estimated saving of 34.8 kgCO2e

(PS5) Engage with suppliers for Accounting, Bookkeeping and Auditing Services to reduce emissions, an estimated saving of 723.6 kgCO2e

(PS6) Engage with suppliers for Telecommunications Services to reduce emissions, an estimated saving of 18.9 kgCO2e

(PS7) Reduce homeworking emissions by switch off devices after work, 15 employees, an estimated saving of 11.9 kgCO2e

(PS8) Reduce homeworking emissions through Green Electricity tariffs, 5 employees, an estimated saving of 177.8 kgCO2e

(PS9) Reduce homeworking emissions through Green Gass tariffs, 5 employees, an estimated saving of 1,751.8 kgCO2e

(PS10) Reduce homeworking emissions by turning heating down by 1degC, 15 employees, an estimated saving of 462 kgCO2e

(PS11) Reduce homeworking emissions by switching to more efficient appliances, 5 employees, an estimated saving of 9.9 kgCO2e

Scope 3 – Waste Targets

An estimated pledged reduction of 111.1 kgCO2e Year on Year.

(W1) Reusable utensils in the workplace, an estimated saving of 0.6 kgCO2e

(W2) Compost food waste, an estimated saving of 55.8 kgCO2e

(W3) Avoid single use dishes and cutlery, an estimated saving of 1.6 kgCO2e

(W4) Recycle electronic waste, an estimated saving of 1.4 kgCO2e

(W5) Reduce the use of paper, an estimated saving of 3 kgCO2e

(W6) Setup of a recycling station, an estimated saving of 34.8 kgCO2e

(W7) Reduce purchases with plastic wrapping, an estimated saving of 13.9 kgCO2e

Completed Carbon Reduction Initiatives

The following environmental management measures have been completed or implemented.

We have:

Updated our Environmental Policy and provided training to our team relating to recycling, power consumption reduction, and ethical / sustainable behaviours.
Eliminated as many single use plastics from our premises as possible.
Made a commitment to local procurement to eliminate haulage emissions and transportation impacts.
Migrated to a remote working policy to enable our team to undertake their role from home, and providing our team with software, hardware, and other items to enable this.

In the future we hope to implement further measures such as:

Incentives for the management of climate related issues, including attainment of targets
We will expect our suppliers to demonstrably endeavour to reduce their environmental impact through waste reduction, energy efficiency and sustainable resource use. Our suppliers will be required to comply with all environmental laws and regulations. This includes the proper management of waste, emissions, and discharges; the safe handling and disposal of hazardous substances; and the reporting of environmental incidents. We will align ourselves with suppliers who actively work to reduce greenhouse gas emissions and contribute to mitigating climate change. This could involve optimising transportation routes, improving energy efficiency, and investing in carbon offset projects. Efforts should be made to minimise the environmental impact of operations, including reducing energy consumption, minimising waste generation, and promoting recycling and reuse where possible. Suppliers will be encouraged to use resources efficiently, including water and raw materials, and to adopt sustainable practices wherever possible. Suppliers will need to take measures to prevent pollution, including air emissions, water pollution, and hazardous waste disposal.
For business travel we will capture related emissions based on a usage allocation. For services requiring on-site customer visits, emissions will be recorded and allocated to the customer based on the number of visits undertaken per month.
Obtaining ISO 14001 accreditation.
Committing to a Zero Waste goal: By 2030, we will reuse or recycle 100% of e-waste, as well as all office furniture and eliminate use of single-use plastics.

Declaration and Sign Off

This Carbon Reduction Plan has been completed in accordance with GOV.UK Procurement Policy Note 06/21: Taking account of Carbon Reduction Plans in the procurement of major government contracts, with associated guidance and reporting standards for Carbon Reduction Plans.

Emissions have been reported and recorded in accordance with the published reporting standard for Carbon Reduction Plans and the GHG Reporting Protocol corporate standard and uses the appropriate Government emission conversion factors for greenhouse gas company reporting.

Energy emissions have been accounted for using a Location-Based Approach. All emissions data has been calculated using the Net Zero Now tool, which uses The Greenhouse Gas Protocol: A Corporate Accounting and Reporting Standard.

This Carbon Reduction Plan has been reviewed and signed off by the Board of Directors.

Signed on behalf of Spyrosoft Ltd:

Andrew Radcliffe,

CEO UK, Spyrosoft UK

APPENDIX 1 – Baseline Year 2022 Emissions (Net Zero Now)